Time zones scheduler windows#

Outlook for Windows lets you display holiday calendars from other countries, so you can easily avoid scheduling meetings or tasks for days when foreign colleagues aren’t at work. At center I have enabled the selection of time zones by checking the “Time zones” box.Īnother issue that comes up when working with people in other countries is holiday schedules. IDGĪt left you can see the second time zone I set up in the previous step. Save the initial meeting, then reopen it to adjust the time as needed, and then add the invitees when you are comfortable that the meeting time really will work for everyone. To avoid setting up a meeting at a time you didn’t expect, don’t add any invitees until you know the time works for you.

Tip: Outlook doesn’t create the appointment or meeting until after you click the Save & Close button, so you won’t know for sure what time it is set for in your own time zone until after you schedule the appointment or meeting. Note: Once “Time zones” is checked, that time zone menu is available in all future appointments and meetings you create. There’s no search function for finding a city, so you’ll have to scroll through the long list to find your desired time zone. But if you check the Time zones box to the right of the “Start time” settings, a menu appears that lets you change the time zone you are scheduling in. By entering the other time zone in the appointment or meeting, I let Outlook catch such situations for me.īy default, Outlook shows you the “Start time” and “End time” settings in your time zone. Using this feature is also a handy way to make sure both parties get the intended time - daylight savings (summer) times change on different dates based on where you live, so there are periods when, for example, it is eight hours later in London than in San Francisco and periods when it is seven hours later, or periods when it is 17 hours later in Sydney than in San Francisco and periods when it is 19 hours later. If you use that other time zone to schedule the meeting, Outlook will automatically place the appointment on your calendar in your time zone. This is handy when working with an occasional time zone or when someone in another time zone has proposed a meeting time in her local time. Outlook also lets you select a time zone when creating an appointment or meeting. You’ll now see the additional time zones on the left side of your calendar when you’re in Day, Week or Schedule view. (Click any image in this article to enlarge it.)Ĭlick OK when done modifying your settings. Outlook for Windows lets you display a second and third time zone in your calendar. Use the Show a second time zone and, if desired, Show a third time zone controls to add additional time zones to your calendar display. You can also change the default time zone there. Your current time zone is shown first, and you can give it an optional label. This opens the settings window for Outlook.Ĭlick Calendar in the left pane, then scroll in the right pane to the “Time zones” section. To set up the time zone displays, click Files in the ribbon and then click Options in the left pane of the Account Information screen that appears. If you work in the same time zones routinely, you can have Outlook display up to three time zones on the calendar screen so you can quickly see what time it is in each when working in your calendar. The Windows Outlook app has the most controls of any platform, so Windows users get the most time zone help from Microsoft.

Work with time zones in Outlook for Windows

Time zones scheduler